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Project Brief

Our team built efficient and reliable data reporting software to simplify the background screening and drug testing process. The software was built for a client who provides information about job applicants to employers, contractors, and property managers.

The goal was to ensure accuracy, consistency, and cost-effectiveness while managing an average of over 100,000 reports. Our team integrated technologies like optical character recognition (OCR) and cloud computing to fulfill this goal. Our management reporting software efficiently delivers data for modern businesses.

Business Goals

  • Enhance Data Accuracy and Reliability: Use advanced OCR technology to read text from images and documents correctly to ensure that all reports are accurate and reliable.
  • Improve Efficiency: Automate the background screening and drug testing processes to reduce the time and effort required for manual tasks.
  • Cost Reduction: Streamline processes to reduce the expense of background checks and drug testing.
  • Seamless Integration: Develop a system that easily integrates with existing platforms (Xero and M-Files) used by employers, contractors, and property managers.
  • Automate Invoice Management: Put an automated invoice management solution in place to reduce manual effort and save business time and resources.
  • Data-Driven Insights: Provide real-time data and reporting capabilities to help users make informed decisions based on accurate information.

Challenges

  • Complex Multi-Platform Integration: It was crucial to achieve interoperability across diverse platforms like Xero and M-Files. We overcame this by developing a solution that ensured seamless system functionality and smooth operation.
  • Reliable Cloud-Based Innovation: The software required a cloud-based, automated invoice management system. We crafted a system that met these standards and set new benchmarks for performance excellence.
  • Scalability for High Volume: Developing a system capable of handling a high volume of reports and scaling with business growth was necessary. We utilized cloud technologies to ensure the system's performance under heavy load, overcoming the scalability challenge.

Technology Stack

The Tech Stack Behind Our IT Expertise

  • Databases

  • Azure functions

  • Framework

  • Language

Our Development Strategy

Defining Objectives and System Scope

We thoroughly understood our client's requirements and identified the main objectives. The client aimed to achieve accuracy and efficiency through automated invoice processing and applicant data management

Architectural and Design Excellence

We designed the software to fit perfectly with Microsoft Azure Forms and use various automated triggers, such as timers, data storage (blob), and queues. This setup ensures the system can handle growing demands smoothly and remains dependable.

Development and Precision Testing

To speed up the process, we adopted agile development methodologies to develop the web application. We also conducted extensive testing to ensure compatibility with platforms like Xero and M-Files and the reliability of cloud-based operations.

Ongoing Optimization

We continuously monitor and make improvements after the launch. We aim to keep the system up-to-date and fully responsive to user needs.

Results & Values Delivered

Automated Invoice and Testing Processes

Leveraging Azure Form Recognizer and OCR technology, we automated critical processes. This technology enabled our client to generate and send invoices and receive test results without manual intervention.

Seamless Integration

The system's design ensures smooth integration with complex, multi-platform environments, offering a streamlined solution for automated invoice management.

Rapid Drug Test Results

Our system delivers drug test results within 10 minutes for non-regulated tests across the US, Canada, and Mexico. This provides quick and reliable insights for decision-making.

Cloud-Based Reliability

Our deployment of Azure functions and a .NET Core framework ensures a highly scalable and reliable application. Our software is capable of supporting high volumes of data and transactions.

Empowered Decision-Making with Real-Time Data

Our Applicant Information Portfolio enables our clients to make informed, data-driven decisions. It offers real-time data, which enhances business performance.

Streamlined Reporting for Financial Clarity

The core of our solution lies in its ability to simplify financial report generation. Our client can now effortlessly analyze data and generate comprehensive reports that offer invaluable insights.

Historical Data Analysis for Future Strategies

With advanced analytical tools, the portfolio serves as a bridge between past performance and future strategies. Users can delve into historical data, drawing lessons and patterns to inform better decision-making.

Efficiency Through Automation and Customization

Our reporting solution is designed for efficiency. Its intuitive interface allows users to automate data collection and customize reports. With the applicant information management system, users can save valuable time and get tailored reports.

Portfolio

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Transforming Invoice Management and Reporting Software with OCR and Microsoft Azure

  • Effortless Data Extraction

  • Streamlined Invoice Processing

  • Enhanced Accuracy and Reliability

  • Improved Accessibility of Data

  • Seamless Integration with Business Systems

  • Cost Reduction

  • Better Compliance and Record-Keeping

Effortless Data Extraction

OCR technology eliminates the need for manual data entry by automatically converting images or text into machine-readable formats. This allows for quick capture and processing of invoice information without manual effort.

Streamlined Invoice Processing

With OCR, the entire invoice-handling process becomes more efficient. Businesses can process large invoices faster, speed up the payment cycle, and improve cash flow management.

Enhanced Accuracy and Reliability

By automating data capture, OCR significantly reduces the chances of human error. It improves the accuracy and dependability of financial transactions and records, thereby increasing the accuracy of decisions.

Improved Accessibility of Data

Once text is converted into a digital format, it becomes easier to search, access, and analyze. Thus, businesses can quickly find specific invoices or transaction details without manual effort.

Seamless Integration with Business Systems

Microsoft Azure's OCR capabilities enable easy integration with existing business applications and systems. Extracted data can be directly fed into accounting software, databases, and critical tools.

Cost Reduction

Automating the invoice process with OCR technology leads to significant cost savings. This is because it reduces labor costs associated with manual data entry and document management. Thus, businesses can reallocate resources to more strategic initiatives.

Better Compliance and Record-Keeping

OCR helps maintain more accurate and accessible records, which is essential for compliance with financial regulations and audits. Digital documents are also more accessible to store, back up, and retrieve, ensuring businesses meet legal requirements more efficiently.

Highlighting Our Technology Expertise

  • Web-Based Background Screening

    Our web-based system offered real-time status updates and reporting. Its uptime is over 99.5%, ensuring users have continuous availability and accessibility.

  • Data Security

    We adhered to PCI compliance standards. This ensured the highest level of data protection and prevented unauthorized access to sensitive information.

  • Robust Connectivity

    To reduce the risk of network failures, we used secure VPNs and phone systems with connections to many telecom providers.

  • Extensive Integrations

    Our software is compatible with over 200 XML platforms, including commercial and proprietary Applicant Tracking Systems. This ensures seamless integration and interoperability with other systems.

  • OCR via Azure Forms

    We use Optical Character Recognition (OCR) technology through Azure Forms to automate text conversion from images.

  • Azure Functions

    Our solution uses Microsoft Azure's serverless computing. It automates an invoice system that works well on many platforms.

  • .NET Core and gRPC

    We ensure scalability and high performance with a robust framework and network communication through .NET Core and gRPC. This provides a reliable foundation for developing scalable and efficient applications.

Certificates That Symbolize Excellence

Certificates highlighting our excellence in providing innovative Custom Enterprise Software Development, customer relationship management CRM, and top-quality technology solutions

Explore Our Achievements
Microsoft Gold PartnerMicrosoft Gold Partner
Microsoft Power BI PartnerMicrosoft Power BI Partner
Clutch Certificate for Top Mobile App DevelopersClutch Certificate for Top Mobile App Developers
Nasscom Certified CompanyNasscom Certified Company
Glassdoor ReviewsTop Rated on Glassdoor

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